Documentation is needed to determine reasonable accommodations under the ADA Amendments Act and Section 504, and it is particularly important when a disability is not readily observable. Depending on the requested accommodation(s), different documentation may be needed. Generally, high school IEPs, 504 Plans, and/or Summaries of Performance by themselves are not sufficient documentation of a disability at the college level because they can lack the detail needed
The treating health care provider should complete the Disability Documentation Form for any type of disability except learning disabilities. Students with learning disabilities should submit their most recent psycho-educational evaluation supporting the diagnosis, including the diagnostic test scores. This form is used in conjunction with the Housing and Meal Plan Addendum when requesting disability accommodations for on-campus housing and dining.
Documenting a Learning Disability: Generally, documentation includes the most recent full-scale psychological/psycho-educational evaluation supporting the diagnosis, including the results of the diagnostic tests, the tools used to make the determination, and the recommendations. Students with learning disabilities (i.e., specific learning disabilities in reading, written expression, and/or math) should *not* use the Disability Documentation Form.
Housing and Dining Accommodations
Students requesting disability-related housing or dietary accommodationsSubmit both forms to Disability Services for review once a decision is made to apply to campus housing.
Emotional Support Animal Requests
ESAs in On-Campus Housing
An Emotional Support Animal (ESA) is an animal prescribed to an individual with a disability by a healthcare or mental health professional to play a significant part in a person's treatment process. Students must follow general procedures to request on-campus housing, including relevant applications through Housing and Residence Life. The, linked below, details the process. Students requesting an ESA must submit the completed Student Section and the completed Provider Section (completed by their treating health care provider).
Deadlines: Requests for Housing accommodations, including requests for ESAs, must follow Housing and Residence Life deadlines. Documentation must be submitted by May 15 for Fall semester and November 15 for Spring semester.
Personal Attendant Form
Some students require a personal attendant for activities of daily living and to manage their disability while on campus. Contact Disability Services early if you plan to use a personal care attendant while on campus. The student has the sole responsibility of obtaining and employing a personal care attendant. It is important that the use of a personal care attendant be included on the documentation forms submitted to Disability Services. If you plan to live on campus and your personal care attendant needs access to your residence hall, you will also need to inform Housing and Residence Life because of the requirements to allow the attendant access to a residence hall. Early planning with both Disability Services and Residence Life is essential to making the transition to living on campus with a personal care attendant.
In addition to providing appropriate disability documentation, students requiring personal care attendants must also submit the completed Personal Attendant Form to Disability Services.
Visiting students taking a class at UNC Charlotte may provide documentation of their current accommodations or diagnosis from their current home institution. Often visiting students are enrolled in summer courses, and this allows the student to get connected to Disability Services in a timely fashion for documentation review, registration, and discussion of accommodations needs.
At the college level, it's important for students to initiate the process with Disability Services themselves. Through the secure DS Student Portal, we provide a way for students new to Disability Services *and* provide information about their disability in their own words by completing the brief webform.
- Preferred for New Students - Submit Online: Students new to Disability Services submit documentation using the secure DS Student Portal. Must have a NinerNET Student ID number.
- F 704-687-1395
Do not include your social security number on any documents submitted to Disability Services. Only your Charlotte student ID number is necessary for processing.