Student Responsibilities

Your Guide to Academic Accommodations

Welcome! In college, taking ownership of your academic journey is key, especially when managing accommodations. Unlike high school, you’ll play an active role in ensuring your accommodations are in place. This guide outlines your responsibilities to help you stay on track.

1. Get Started with the DS Portal

The DS Student Portal is your central hub for managing accommodations.

  • First-Time Access: You must complete an Interactive Meeting with your assigned DS staff member to set up your Portal access.
  • Returning Students: You should have access to the DS Student Portal. If you haven’t yet set up Portal access, schedule a Check-In appointment to get started and continue your accommodations.

Your Action:

  • Use the DS Portal to select from your pre-approved accommodations and send your Accommodations Letters to instructors.
  • Check your University email regularly. The DS Portal uses your official University email for all communications and confirmations (e.g., when you submit a request, when instructors confirm receipt of your letter, when you schedule a test).

2. Request Accommodations Every Semester

Accommodations are not automatically applied, and DS staff do not send your Accommodation Letters for you.

  • Your Action: Each semester you need accommodations, you are responsible for sending your Accommodation Letters to your instructors via the DS Student Portal.
  • Important: Accommodations are not retroactive. They only begin once your faculty formally receives your Accommodation Letter.
  • Need Help? Schedule an appointment if you need assistance with this process.
  • Beyond Letters: You’ll also use the DS Student Portal to schedule tests, request notetakers, and download class notes, as applicable.

3. Meet with Your Instructors

While many DS processes are online, direct communication with your instructors is crucial.

  • Your Action: You are responsible for meeting with your instructors to discuss your accommodations.
    • Conect with instructors by email or meet during their office hours.
  • Be Prepared: Understand your accommodations and how to discuss your needs effectively with your instructors.

4. Schedule Tests Via the DS Portal

If you qualify for testing accommodations:

  • Your Action: Use the DS Portal to schedule in-person, on-campus tests and final exams in the DS Test Center.
  • Timeliness is Key:
    • Schedule 6 days in advance for Fall and Spring semesters.
    • Schedule 3 days in advance for Summer semesters.
    • Final exam deadlines vary and are posted on our website and in the DS Portal.
  • Faculty Approval: Your instructors receive notification when you submit a test or final exam request and must approve it.

5. Address Concerns or Changes Promptly

  • Your Action: If your accommodation needs change, or if you have any concerns related to your accommodations, notify your assigned DS staff member as soon as possible.
  • Complex Issues: For more complex situations, schedule an Advisement appointment with your assigned DS staff member for further assistance.

6. Use Campus Resources

  • Your Action: We encourage you to explore and use the wide variety of support services available across the University.
  • Finding Campus Resources: A comprehensive list of campus resources is included in the DS Student Handbook, which can be accessed on our Student Handbook webpage. Additionally, the University website is a great tool for searching and finding campus services!