Housing Accommodations

The University of North Carolina at Charlotte provides reasonable housing accommodations for qualified students with disabilities. The Office of Disability Services and Housing and Residence Life (HRL) work together to ensure equal access in compliance with federal and state regulations.

Accommodations are determined on a case-by-case basis. All requests require sufficient documentation showing how the impact of the disability necessitates the accommodation for equal access, not based on preference or perceived benefit.

Requests are subject to availability, and neither the presence of a disability nor approval for housing accommodations guarantees on-campus housing.

If an accommodation is approved, Disability Services will notify the student and HRL. HRL, not Disability Services, is responsible for determining the specific room assignment and managing all aspects of roommate selection and assignment.

The Process

Students must apply for housing through HRL and submit their separate accommodation request to Disability Services as early as possible.

  1. Submit Documentation: Find the required forms on our Documentation page.
  2. Review: Disability Services staff reviews your documentation.
  3. Appointment: If you are eligible to meet, Disability Services will notify you via your University mail to schedule a Housing appointment for an interactive discussion regarding your needs and possible reasonable accommodations.

Only information about the approved accommodation is shared with HRL; your documentation is not shared and is kept by Disability Services.

Documentation Forms

All required documentation forms can be found on our Documentation page.

Students with disability-related housing accommodation needs should submit Housing Accommodations Request Form completed by the treating healthcare provider. Students need to complete the Student section of the form, which includes important unique identifiers such as your student ID number and date of birth. To submit the completed form, visit our webpage on how to submit documentation.

Requesting Housing or Meal Plan Accommodations

Requesting Housing Accommodations

To request a housing accommodation, please submit the Housing Accommodations Request Form. This form has sections that must be completed by both you and your treating healthcare provider.

Emotional Support Animals in On-Campus Housing

To request an ESA, you must apply for housing through HRL processes, and submit the Guidelines and Request Form for Emotional Support Animals (ESAs) in On-Campus Housing to the Office of Disability Services. This form requires completion by both the student and your current treating healthcare provider.

  • Common Household Animal Note: The ESA must be an animal commonly kept in households and appropriate for living in communal housing. Examples of a common household animal include a dog, cat, small bird, rabbit, hamster, gerbil, other rodent, fish, turtle, or other small, domesticated animal traditionally kept in the home for pleasure. Reptiles (other than turtles) are generally not considered common household animals per HUD guidance.
  • Documentation Note: Documentation is generally not considered reliable if it is acquired from websites or professionals who have had no prior clinical relationship with you except for limited encounters. 
  • Final Approval: If approved, you must meet with a Disability Services staff member and sign the ESA Student Agreement. Only after completing this step and then completing the HRL animal agreement may the ESA be brought to campus.

Personal Care Attendant

If you plan to reside on campus and require the use of a Personal Care Attendant (PCA), please visit our Personal Care Attendant page for more information.

Deadlines

Housing Accommodation Requests

We strongly recommend submitting all documentation to Disability Services as soon as possible and prior to housing assignments being made.

  • Fall Semester – Submit by May 1st
  • Spring Semester – Submit by November 1st

If you miss the deadline: Requests submitted after the deadline will still be reviewed. However, options become more limited, and housing space is subject to availability.

ESA Requests

The process for ESA requests is time-sensitive due to the impact on others in the residential unit.

  • Fall Semester – Submit by May 1st
  • Spring Semester – Submit by November 1st
  • Late Requests: Requests for ESAs received less than eight (8) weeks from the last day of the final exam period for the current semester will not be considered for that semester.
    • Those late requests can be considered for the following semester, provided the documentation remains appropriate.